|Project Graduation A How-To Manual|
page 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25Making Arrangements for Entertainers and Events
If a live band is hired for Project Graduation, the entertainment committeeshould make sure that there is a written contract specifying that drugs andalcohol will not be used by members of the band. Also, it should be madeclear to the band, or to the disc jockey if one is hired, that songsemphasizing drugs and alcohol may not be played. The contract shouldstate that rules are to be followed or payment will not be made.
The entertainment committee is responsible for securing any itemsnecessary for events during the night. They are also in charge of hiring anyspecial assistants, such as lifeguards, or security guards. After all the plansand assignments have been made, the committee should have abrainstorming session regarding any extra items that might be needed. Suchextras might include small tables, chairs, trash cans, bug spray, a first aidkit, masking tape, scissors, felt-tip markers, and extension cords.
Working with the Other Committees
It is especially important for the entertainment committee to work with theother committees. Some of the questions that will need answers are these:Can the menu selected by the food committee be prepared and servedat the facilities?Do the owners of the facilities have rules (no nail holes in the walls orno tape on the ceiling) that should be made known to the decoratingcommittee?Tips for the Entertainment CommitteeListed here are some suggestions from other entertainment committeesaround the county:Plan a schedule of activities that will last the whole night. When the initial excitement of one activity begins to wane, have another upbeatidea ready. Don't allow long pauses between activities.While exciting activities will enhance Project Graduation, be sure toplan some more relaxing activities, too. The senior class won't be ableto go full-steam all night unless there is a balance.Build a time capsule. Tell all the seniors to bring an item to place inthe time capsule that will be opened at their 10th, 20th, or 25threunion.Place an ad on the bulletin board at the nearest college asking forartists who can serve as caricaturists. Be sure to interview applicantsbefore hiring.Have a group of seniors prepare a class history slide show for theparty.Provide a paper-covered wall for graffiti that will be displayed at classreunions.Make a videotape of the party. This can be played back at the party'sbreakfast.
The food committee is responsible for planning the menu, as well aspreparing and serving all meals and snacks. The committee leader shouldcheck with the town, county, or State Health Department regarding specialprovisions for food handling.
Some food committees include food choices on the Senior Survey distributedby the entertainment committee. Leaders of the entertainment and foodcommittees should work together to coordinate this, if these questions willbe asked on the entertainment survey.
If there is a theme, the food committee should make sure that the meals andsnacks are somehow related to it. The decorations committee should beinvolved, as well, to coordinate table decorations with food.
After the menu has been selected and the other committees notified, thefood committee must secure adult volunteers to prepare the food and keeptables replenished. This should be done in shifts, and a schedule determinedto make sure there are adequate volunteers to cover all time slots. Preparefor the contingency of volunteers calling in sick.
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